Desk · visitors · equipment · wellbeing
Desk, visitors, and equipment — from the Me portal
Optional workplace module for hybrid HQ teams: staff book desks, register visitors, and report equipment issues in Me — without a separate workplace app, and off by default for field-only NGOs.
Desk booking
Staff request desks from Me when hybrid teams share limited office space.
Visitor passes
Register guests and coordinate reception without a separate visitor system.
Optional module
Off by default — enable for HQ-heavy NGOs alongside HR and Me portal.
Office coordination inside Me
Hybrid and HQ teams get desk, visitor, and equipment flows without bolting on another workplace SaaS.
Desk bookings
Staff submit desk requests via Me forms API — coordinated when `workplace` module is on.
Visitor passes
Visitor registration workflows for guests, auditors, and partners visiting your office.
Equipment issues
Report desk, IT, or facilities issues from Me — routed with other self-service forms.
Wellbeing preferences
Wellbeing and related Me forms sit alongside WFH and training pulse in the same portal.
Enable workplace for HQ teams
Optional module — turn on when central office coordination matters more than field-only operations.
- Desk, visitor, and equipment APIs require `module:workplace`
- Complements WFH and other HR self forms in Me
- Not required for field-only NGO operations
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1
Enable workplace
Toggle `workplace` in Settings → Modules. Configure offices for primary workplace assignment.
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2
Configure Me forms
Enable desk, visitor, and equipment channels in Me form config; assign RBAC privileges per role.
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3
Staff book and register
Employees use Me for desks and visitors; coordinators monitor without email threads.
Self-service for office days
Staff submit once; facilities or hosts act when policy requires.
Employee opens Me
Staff with privileges see workplace forms alongside leave and travel.
Request desk or visitor
Booking or visitor pass creates a tenant-scoped record with validation.
Coordinator confirms
Host or admin confirms availability; status visible in My requests.
Works with
Workplace extends Me portal for central office teams.
Frequently asked questions
Common questions from NGO programme, finance, and IT teams evaluating this module.
What does the workplace module include?
Desk bookings, visitor passes, and wellbeing preferences via Me portal forms when the module is enabled.
Is workplace required for all NGOs?
No. It is optional and most relevant for HQ-heavy organisations with hybrid office coordination.
How do staff access workplace forms?
Through Me portal forms, gated by the same RBAC privileges as other self-service workflows.