Registration · RFQ quotes · tenant-scoped tokens
Supplier registration and RFQ quotes — no vendor logins to your ERP
Your team runs procurement inside the workspace; suppliers register on your hub and submit structured bids via secure UUID links — then quotes flow into RFQ comparison and award without attachment email chains.
Supplier registration
Vendors register on your organisation hub — no workspace login required.
Public RFQ quotes
Tokenised UUID quote URLs let suppliers bid without email attachment chains.
Tenant isolated
Public routes are throttled; vendors never see another organisation’s data.
Suppliers outside your workspace
Procurement stays internal; vendors collaborate on registration and RFQ responses through public, tenant-scoped flows.
Vendor registration
Public register flow per organisation UUID — suppliers build a profile for your tenant only.
RFQ quote submission
Issue RFQs in procurement; share tokenised links so vendors submit structured bids online.
Secure public access
UUID identifiers and throttled routes — no cross-tenant exposure in URLs or responses.
Procurement handoff
Quotes feed bid comparison and PCS matrix panels for award decisions and audit.
From RFQ issue to vendor quotes
Vendor hub works with the procurement module — enable both for competitive sourcing with external suppliers.
- Requires grants, budgets, and finance for full procurement chain
- Bid line attachments stored per tenant policy
- Complements internal vendor records in workspace
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1
Enable procurement
Turn on procurement and vendor hub for the tenant. Configure procurement policy in Settings.
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2
Invite suppliers
Share your organisation registration link; vendors complete hub onboarding once.
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3
Collect and compare
Issue RFQ, distribute quote URLs, and run PCS comparison before PO award.
Less email, more traceability
Structured bids replace scattered spreadsheets and forwarded attachments.
Supplier registers
Vendor completes hub registration scoped to your organisation.
Quote on RFQ link
Procurement shares a secure URL; vendor submits pricing and supporting files.
Award in procurement
Panel compares in PCS matrix; awarded bid becomes purchase order on grant lines.
Part of
Vendor hub extends competitive procurement.
Frequently asked questions
Common questions from NGO programme, finance, and IT teams evaluating this module.
Do suppliers need tenant user accounts?
No. Vendors register on your organisation hub and submit RFQ quotes via secure public links scoped to your tenant.
How are public quote links secured?
Tokenised UUID-based URLs throttle public access and never expose cross-organisation data.
How do quotes connect to procurement?
Submitted bids feed RFQ comparison and PCS matrix panels inside the procurement module.